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Sunday, December 29, 2013

Wedding Day Tour Guide.

Hello to all couples getting married within the next 12 months or so!  Yes in Washington State..we are past the one year mark of same-sex marriages being legal.  Time flies!  I want to bring everyone on board to what we offer for services.  

One product has taken a lot of time to develop and we have it included in our wedding planning packages in our "The Inquiring:  Wedding Day Tour Guide"  When I create the "Tour Guide" for a wedding, I always make copies for all of the people who have a role in the wedding.  That would include the venues, vendors, wedding party and participating family members.  Pretty much anyone who is working the wedding or if you think about who is going to be in the pictures taken that day.  The benefit is not having to herd wedding rabbits nearly as much when it is time for toasts, pictures, lining up for the ceremony and so much more.

Due to not wanting other vendors to see exactly what my timeline looks like unless they participate in a wedding I plan, I can't show you what it looks like but I'll do my best to describe it.  The "Wedding Day Tour Guide" provides information on all activities from 8:00 AM - midnight in 15 minute increments or less from setup time to breakdown.  All of the vendors (including those who might not actually be at the wedding) are listed with all of their contact information.  I refer to it as the "Who are ya goin' to call...?" section.  If there are any troubles at all, with one glance you've got all of the information you need.  Each vendor is given a color and the activities that they are involved are shaded with that particular vendor's color in a particular time slot.  It shows how long a vendor is going to be there and also when there's an important moment for them to be aware of.  A bartender wants to know well ahead of time when the toasts are going to take place.  A family member might want to know when he/she needs to be at a particular location for a picture.  I could go on and on.

You might think that you can do this easily enough, but what you don't know can and most probably will hurt you.  We have had years of experience planning weddings, know what needs to be set up first and when a vendor needs to be there so that the cake won't melt by the time the reception is well enough along to start serving cake.  We see trouble spots as we are preparing a timeline.  We even look at contracts to see that what you are expecting is actually in the contract.  

Basically, with the "Wedding Day Tour Guide" you are as close to having a 'Day-of"Coordinator as possible.  If you were to hire a "Day-of" Coordinator for $500.00 you are probably getting someone who is inexperienced.

Our clients are asked to have all of the planning finalized 30 days prior to their wedding day.  If there are changes within the last 30 days, additional charges will be applied.  Each week the "change fees" will be doubled starting at $25.00 per change.  

Here's something that really surprised me when I did my first independent wedding timeline when I was not the actual planner for the wedding.  Every time I looked up at the clock, I found myself thinking, "Now they're cutting the cake" or "Now they're having their first dance!"  That's how much we really get into knowing your wedding day like the back of our hands!  I didn't expect that, but it made me feel good that we had all of the bases covered.

Since I am not actually there on the wedding day, I do have a disclaimer that even with a "Wedding Day Tour Guide", I cannot guarantee how well the wedding day will go.  Everything needs to be executed and I cannot possibly know if there is going to be a power outage or when an unruly little ring bearer is going to send the wedding cake flying!  It is a wedding and you know how they can be sometimes.  They can take on a life of their own!

As always...

Wishing you the greatest of days!

Contact Greatest of Days

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