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Thursday, November 27, 2014

Make it Easier for Guests to Find Their Place Cards

Place Card Distribution Table

Have you ever been to a wedding and when it is time to transition to the reception, you have to get in a huge line to find your name and then find your seat?

Here are some tips to make this process go more smoothly.

1.  Have signage behind or above the table that shows how you have the place cards organized.  *Whether you choose to alphabetize them by first or last name, you'll find that you'll have a lot more of one letter due to many family members attending.  Just play with the adjustment to reflect your specific guest list.  Preferably, divide the table into 4 segments.  It usually works very well to make your divisions relatively equal if you group the place cards by A-E, F-L, M-R and S-Z.

2.  Show the divisions between the sections of the alphabet.   On a table, you could even use rose petals to show where different letters begin.  The diagram below represents a ribbon or garland creating the divisions between the alphabetical groupings.

3.  Don't just put up the alphabetical divisions on a sign.  *Make it extremely clear by signage that the names are organized alphabetically by  first names or last names whichever you have chosen. The whole purpose is to make it easier to navigate quickly from the place card table to their assigned table and/or seat.

4.  You can use a round or rectangular table.  Some venues have large bulletin boards on the walls which are perfect if they are big enough to see from a distance and in a convenient location to the reception dining area.  You can make the alphabetical category signs large which are helpful to guests as they are standing in line.  Hopefully the lines will be shorter if they can quickly identify where their place card is.

5.  Below is just one example of how you could design a round table for place cards.  Please excuse the quality of the design due to time constraints.   You can get creative on the signage which should be elevated.  In this case the design calls for a centerpiece.  More people can navigate around a round table.

Wishing you the greatest of days!

Wedding/Event Planning and Design
Non-Denominational Wedding Officiating

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